Advance Payments and Travel Expenses Management Process
BPM process for the automation of the treatment of Travel Advances and Expenses of employees and managers with a full processing cycle, from its request to its settlement, registration and accounting in the ERP and DMS.
Applicability of our Solution:
Our solution is applicable in when you answer some of these questions affirmatively:
- Does your company, believes that the control of Travel Advances and Expenses can be a major source of cost savings?
- It worries you that your employees and managers lost valuable time in clearing their travel expenses?
- Would you like to be able to easily implement and review transparent, standardized and formalized corporate policies in connection with the authorization and control of travelling expenses of your employees and managers?
- Would you like to have and be able to transmit to your employees a real-time overview of what is happening with respect to yours Travel Advances and Expenses, from anywhere, anytime?
Summary of Functionalities:
Request > Request for travel indicating its motivation, destination(s), travel and accommodation planned, estimated Expenses budgeted and Advances required.
Verification > Automated application of travel and lodging regulations by category of employee, destination, duration ...
Approval > Approval of budget and Advances.
Advance > Advance registration and signature.
Booking > Reserve and/or hiring of travel and accommodation.
Liquidation > Liquidation of Travel Expenses and verification of supporting documents for payments.
Accounting > Automatic accounting on the ERP and registration in the DMS of supporting documents, balance against Advances, closing and approval.
Supervision > Online monitoring and traceability, KPIs indicators and statistics.
Benefits of the Process:
- Significant reduction (up to 2/3) of the workload and administrative costs.
- Reduction of the Travel Advances and Expenses processing cycle from days to hours.
- Formalizes and automates the management of Travel Advances and Expenses, eliminating errors, delays and inconsistencies.
- Relieves your employees and managers of the cumbersome tasks of Travel Expenses settlement.
- Control and traceability of the individual processing of each Travel is always maintained serving in that way as a continuous internal Audit.
- Full accessibility to the process and its monitoring any time and from anywhere connected to Internet.
Our solution can be implemented with full flexibility, combining any modality of service implementation, from a pure Cloud Computing, to a mixture of OCR and BPM Cloud Service interacting with customer applications (ERP, DMS, ...) installed locally "on-premises" or remotely on a “Private Cloud”.
Free Real Pilot Test:
We offer our clients a free real pilot test of our service with no obligation or cost, processing their Travel Advances and Expenses, with their key users and interacting with their applications, so they can assess the feasibility and benefits of its utilization.